Office Efficiency in Lincoln, NE
When it comes to keeping an office running smoothly, it’s all about utilizing your resources wisely. After all, if the work environment is in chaos, productivity and job performance will suffer among other equally important things. Maximizing efficiency in the office is the ultimate goal for all, but getting there will require taking a different path as a result of carefully considering the approach and resulting plan of action that’s the best fit for each unique business or organization.
Michael Holroyd
Holroyd Investment Properties, Inc. (HIP)
The first thing to take into consideration is the office itself, and if you have things set up in a way that supports the greatest possible efficiency. When it comes to office space, particularly for those who are looking to open a new office, shopping around has become important because many that are managed by local commercial real estate properties have a nice selection of amenities available to tenants. One great example of this is the centrally located HIP/OffiCenters Executive Office Suites. Michael Holroyd of Holroyd Investment Properties (HIP)/OffiCenters (hiprealty.com) explains, “HIP, OffiCenters offers a full service office environment for all of our clients and their customers. When starting a business or moving a company into a new location there are always startup costs involved, which generally includes hiring a support staff and buying office equipment. The time and effort required to accomplish these tasks can hinder how efficient a business will run, especially in the beginning. Our office eliminates those extra tasks and allows your business to start off strong and productive from day one. A trained receptionist, office manager, phone services, high speed fiber-optic internet, an executive conference room, copy center, janitorial services, all utilities paid, and free parking are all available on-site and at no additional cost.”
He further advises, “Office efficiency goes hand in hand with how successful a business will be or become. When customers can see and feel a strong sense of team work, and productivity within a business they are more likely to trust that company and feel comfortable referring them to others. The best way to achieve this trust is to make sure that your company is operating at the highest standards. Having the correct tools on hand to make operations run smoothly is only one key factor. What really makes a company efficient and productive is having the right people in place to make sure the job gets done correctly. HIP/OffiCenters has been in business for over 20 years and we pride ourselves on our consistent star quality service that would not be possible without a team of strong individuals working together to make our business a success.”
Megan Lipert Murphy Executive Answering Service
“Office efficiency is all about utilizing your resources and communication,” adds Megan Lipert-Murphy, owner of Executive Answering Service (www.executive-answering.com). “I would say the most common issue that our clients face with respect to office efficiency is not being able to be available to their clients/customers during the times they are busy, in meetings, closed, and so on. Providing a solution to this problem is our area of expertise—as an extension of your company, our professionals handle all incoming communication seamlessly as directed during the times you are otherwise occupied. Similarly, we can increase efficiency and productivity for our clients by assisting with all of their phone needs even while they’re in the office or their place of business. By being available during hours of operation, this frees up our clients to focus on their office duties and the needs of their clientele. With our after-hours services, we can ensure that our clients are available to their clients/customer, whether it involves relaying messages or connection to on-call services. As business owners our customers are our top priority; we want them to feel cared about and assured that we will be there for them whenever we are needed. With the help of a professional answering service, you can ensure that a representative of your company is available, even when you technically aren’t.
She adds, “Customer and employee satisfaction are critical for businesses to be aware of when it comes to office efficiency and productivity, and communication plays a fundamental role in both. Having an open door policy with employees will increase productivity because they will feel they have input in things around the office, feel safe and also feel valued as an employee and individual.”
Indeed, all of the things working together to keep your office running smoothly are generally critical functions to the success of the business overall. These are most often the things that you might not excel at yourself, which means that you’ll likely be at your most efficient if you can bring alongside professionals in their areas of specialty, thus allowing you and your team to focus on yours too. In addition to what we’ve already discussed, accounting, payroll, accounts receivable/collections and various tasks related to human resources are all great examples of this, as performing related duties and even managing these areas can prove to be very time consuming and detail oriented.
Office efficiency will be important to all else that goes on within your business or organization – the more efficient you are, the more you will accomplish and alternatively, if you’re disjointed or don’t have the right systems in place to support your day-to-day necessities, your business will ultimately suffer. With that in mind, even the businesses that have mastered certain areas of efficiency will still have other aspects that could be improved upon. Therefore, continually assessing where you’re at and comparing it to where you want to be will be the most telling about where you could become more efficient. As outside perspective is often incredibly helpful in providing clarity, make sure to utilize the expertise of our local professionals so that you can be the absolute best at what you do!